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When you retire, the amount you earn depends on the performance of your investments. The Department of Enterprise Services Small Agency Services is here to support you during your transition. Note: be sure to use the issued UBI number when dealing with other state agencies. Due on your first day: W-4 - send original to DES Payroll; I-9 Form (I-9 Instructions) - keep at agency; PERS Retirement Status - send a copy to DES Payroll For Hire license, vehicle certificate, and taxi meter fees; Want to apply by mail? Long-Term Care Worker Checklist for IHS Surveyors . Operators are available Monday through … Please don't hesitate to contact your assigned agency payroll analyst or HR Business Partner with any questions you may have. - SF256 Self-Identification of Disability. A new hire checklist ensures that you will not forget anything. This is referred to as the "use-it or lose-it" rule. You can use your Medical FSA to pay for health care expenses for you, your spouse, or your qualified tax dependents, even if they are not enrolled in your PEBB medical or dental plan. What to do if you're a victim; Enhanced driver license/ ID card (EDL/EID) Steps to getting your EDL/EID. It will help you prepare for the employee’s start day and help them get up and running as quickly as possible. Welcome! Here you will find a Road Map for opening a business, the Small Business Guide which includes details on planing, hiring employees, financing, licensing, payroll calculators, and much more. Fallen Officers Dedicated to those who lost their lives in the line of duty. You will need to indicate whether these surcharges apply to you and your family on your Employee Enrollment/Change form. It is important to think about how much to contribute to DCAP. The plan is also flexible. Our Mission Learn how we’re striving to make a difference every day. Washington employers are required by law (RCW 26.23.040) to report all new employees within 20 days of hire. A new hire checklist is a great help as it will ensure that no important steps get omitted when introducing new hires to the office. The collective bargaining agreements between the State of Washington and the different unions can be found on the following website the Office of Financial Management website. No installation needed. Author: XpertHR Editorial Team In addition to paperwork and notices mandated by federal law, there are myriad state-required documents and workplace notices that private employers must provide to new hires at the start of employment. Your paycheck is just part of your total compensation. Report new hires to the Division of Child Support at the Washington State Department of Social and Health Services. DCP is different from a regular savings plan because your contributions comes from your pre-tax income. In this article, I walk you through 11 steps to consider when building your new hire checklist so you’ll make a great first day impression. Capital Projects Advisory Review Board (CPARB), Capitol Campus Design Advisory Committee (CCDAC), Spouse or state-registered domestic partner coverage premium surcharge, basic life and accidental death and dismemberment (AD&D) insurance, Statewide Commute Trip Reduction (CTR) Program, assigned agency payroll analyst or HR Business Partner, Legislative approved general wage adjustment, Progression step increase up to the range maximum, Job re-evaluation leading to a higher pay range, Reallocation to a higher level of work within the same job category. Non-represented employees can answer many questions regarding appointment changes, promotions, transfers, layoffs, recruitment, retention, and classification by referring to Civil Service Rules. The new employee must provide documentation of (a) identity and (b) work eligibility. DSHS will then forward that information to the other relevant government agencies within Washington. How to apply How to report new hires and rehires. New Hire Paperwork and Notice Requirements by State. Employees represented by a union should refer to their Collective Bargaining Agreement (CBA) for terms and conditions of their employment. To determine how much you want to contribute per pay period, estimate your expenses for the plan year and enroll in the FSA for that amount. The new hire forms checklist becomes more significant if you’re new to HR and hiring an employee for the first time. If you are transferring in from another agency with benefits, your benefits will follow you. The Dependent Care Assistance Program (DCAP) allows you to set aside a "before tax" portion of your gross earnings to use for eligible dependent care expenses. You will receive notice from DRS regarding automatic enrollment into the program. Although this isn’t a form in the traditional sense, having a signed offer letter should be part of your new hire checklist. You have 90 days to choose between two plans offered in PERS. Your supervisor, appointment letter, or HR liaison will confirm your eligibility for benefits. DCAP allows you to save on child or elder care expenses such as daycare, babysitting, general purpose day camps, pre-kindergarten expenses, in-home care for an older dependent living with you and other eligible expenses. If you are newly eligible for benefits, you will be provided with enrollment paperwork during your first few days. When reporting new hires, you will need the following information about your employees and company: Employee Information: Name; Address; Social Security Number (SSN) Date of Birth; Date of Hire; Employer Information: Business Name; Business Address; Federal Employer ID Number (FEIN) What if my employee does NOT have a social security number? Please follow the directions below to guide yourself through your new employee orientation. Review first week's schedule and work hours. WAC 51-11C (Commercial) 2nd Printing Errata for the 1st Printing WAC 51-11R (Residential) 2nd Printing; Effective July 1, 2021. As a new Washington public employee, you will be automatically enrolled in the program if you work for a participating employer. Washington State employees are expected to conduct themselves and their work according to their agency's values and ethical standards, as well as to comply with the Ethics in Public Service Act. In 1988, the Washington State Patrol became just the third state law enforcement agency… Bureaus See how our organization is structured. To enroll complete a MetLife Enrollment/Change Form or create an account on MetLife's MyBenefits portal. The Deferred Compensation Program (DCP) is a supplemental retirement savings program (an IRC Section 457 plan administered by DRS) that offers you the opportunity to invest money toward securing the retirement you envision. This registration allows your state or country to collect child support payments from these employees. New Employee Checklist. In addition to various medical plan options to choose from, PEBB pays the full premium for Dental for employees and enrolled dependents. The PEBB Program's full employee benefits package includes basic LTD insurance at no cost to you. Demographic and Administrative Forms . Establish a basic payroll structure to help you hire employees. You may waive enrollment in medical, but your employer must receive your completed Employee Enrollment/Change form indicating that you want to waive enrollment in medical no later than 31 days after the date you become eligible for PEBB benefits. If you take no action, you will be enrolled in DCP and your employer will automatically defer 3% of your paycheck to DCP. Legislation may differ based on your state or country, so make sure you complete all necessary forms within deadlines. You must complete and print the forms before you report for orientation; however, do not sign the documents before your orientation. The Departmental New Hire Checklist covers: attendance, job Some counties (Mason, and Grays Harbor) offer free or reduced bus passes. It provides: Benefits start after 90 days or the period of sick leave (excluding shared leave) for which you are eligible under the employer's sick leave plan (whichever is longer), and continue during disability up to the maximum benefit period. If you have already applied to hire employees at a location, you do not need to apply again when you have new hires. The document you must use is Form I-9, Employment Eligibility Verification, which must be completed by each new hire. Long-term disability (LTD) insurance is designed to help protect you from the financial risk of lost earnings due to serious injury or illness. How the New Hire Checklist Works. For more information on plan differences, a comparison video, plan choice calculator, and other information that may assist you in making a plan choice, visit the DRS website or download the Plan Choice booklet.

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